Terms & Conditions
Terms and Conditions for the ‘DHL Season Pass’ Promotion.
1. DATA PROTECTION
1.1. Your personal details are important to us and will be used in full compliance with applicable Data Protection Legislation. By entering this Promotion you agree to your personal data being used as described in these Terms and Conditions.
1.2. To view a copy of DHL’s privacy policy, please visit https://www.logistics.dhl/gb-en/home/footer/local-privacy-notice.html. Your right of access can be exercised in accordance with the Data Protection Legislation.
1.3. If at any time you wish to update or correct any personal information DHL holds about you or you no longer wish for us to use your personal data, please write to: DHL Express Contact Centre – Customer Service, EMA Cargo West, East Midlands Airport, Castle Donington, Derbyshire, DE74 2TR Tel: 08701 100 300 Email: [email protected]
1.4. The Promoter is required to either publish or make available information that indicates that a valid award took place. To comply with this obligation the Promoter will send the surname and county of major prize winners and, if applicable copies of their winning entries, to anyone who emails [email protected] within one month after all Winners have received notification set out in paragraph 4.4 below. If you are a Winner and object to your surname and county being published or made available, please contact the Promoter by emailing [email protected]. In such circumstances, the Promoter must still provide the information and winning entry to the Advertising Standards Authority on request.
1.5. The Promoter may use external agencies to assist with the administration of this Promotion and the fulfilment of Prizes. The Promoter may share your personal data with such agencies where necessary for this purpose.
2. PROMOTION
2.1. By entering this Promotion, Entrants confirm they accept these Terms and Conditions in full and agree to be bound by them.
2.2. The Promotion will operate for the Promotional Period only.
2.3. The entry form will ask Entrants what it would mean to them to win the Prize. Entrants who answer this question provide their consent to their answer being used by the Promoter for marketing purposes.
2.4. The Promoter may amend these Terms and Conditions at its discretion without notice. Any changes shall be communicated via the Promoters’ social media channels as deemed necessary.
2.5. In the event of unforeseen circumstances, the Promoters reserve the right to withdraw, cancel or alter details of any of the Promotion at their own discretion at any time without providing any notice.
3. ELIGIBILITY
3.1. To be eligible to enter this Promotion, Entrants must satisfy the Eligibility Criteria.
3.2. Entrants (being a person aged 18 (years or over) entering in the Promotion will be entering on behalf of a Prize Participant (being a person aged between 8 and 18 years of age).
3.3. To be eligible to receive the Prize, Prize Participants must satisfy the Prize Participant Eligibility Criteria. Entrants will not be able to substitute the Prize Participant for another person after an entry has been submitted, except with the written permission of the Promoter.
3.4. The Promoter shall use its sole discretion as to whether an Entrant meets the Eligibility Criteria to participate in the Promotion. The Promoter’s decisions regarding an Entrant’s eligibility, and all other aspects of the Promotion, are final and binding.
3.5. If the Promoter determines that an Entrant has violated these Terms & Conditions, or should be disqualified for any other reason, they shall have no obligation to provide the Prize, or any other right, to such Entrant.
3.6. The Promoter, its parent and affiliated companies, and each of their respective, officers, directors, employees, agents and persons engaged in the development, production or distribution of materials for this Promotion and the immediate family members (i.e., parent, child, sibling, and/or spouse) of each and/or persons living in the same household of such individuals (whether related or not) are not eligible to participate in the Promotion.
3.7. This Promotion is void in all geographic locations other than those within the Territory and where otherwise prohibited by law. Any entries received from outside the Territory, or which are otherwise prohibited are void and shall not be considered.
4. PRIZES, WINNER NOTIFICATION AND ACCEPTANCE
4.1. After the Promotional Period has expired the Winner shall be selected at random in accordance with the process set out below. There shall be a total of one (1) Winner selected in total, with the Winner being awarded one (1) Prize.
4.2. The Winner of the Prize will be notified by email or by phone using the contact information provided. The Winner will have three (3) business days to confirm acceptance of the Prize. Any Prize not claimed shall be awarded to a substitute recipient by the Promoter at its discretion.
4.3. The Winner may waive their right to receive the Prize.
4.4. The Prize is non-transferable, non-exchangeable and has no cash value. The Promoter reserves the right, in its sole discretion, to substitute prizes of equal or greater value if the Prize becomes unavailable. The Prize is only redeemable by the Winner (and the Winner’s chosen guest). The Winner agrees that the Prize must not be sold on or otherwise transferred to any third party.
4.5. Use of the Prize will be subject to Harlequins Terms and Conditions, including any relevant Ground Regulations.
4.6. Entrants acknowledge that the number and date of any Harlequins matches which are included in the Prize may be subject to cancellation and / or change at short notice, without liability. If this happens, no alternative prize will be awarded.
4.7. The Promoter expects the Winner and their guests, as may be applicable, to behave in an acceptable manner at all times when making use of the Prize.
4.8. The name and details of the Winner will be retained for up to 12 (twelve) months following the winner notification.
4.9. The Winner may be asked to participate in publicity as the Promoter may reasonably require.
5. GENERAL RELEASE & LIMITATION OF LIABILITY
5.1. Each Entrant shall indemnify and hold the Promoter and its parent and affiliate companies and each of its directors, officers, employees, representatives, and agents harmless from and against any claims, costs, injuries, losses or damages of any kind arising out of or in connection with the Promotion or use of the Prize (including, without limitation, claims, costs, injuries, losses or damages related to personal injuries, death, damage to, loss or destruction of property, rights of publicity or privacy, defamation or portrayal in a false light or any delays or cancellations affecting flights).
5.2. The Promoter is not responsible for any incorrect or inaccurate information, whether caused by technical or human error or otherwise which may occur in the processing of entries in this Promotion or in the running of this Promotion.
5.3. The Promoter shall not have any liability arising out of or in connection with the Promotion, save for any liability that cannot be excluded or limited by applicable law.
6. CONSTRUCTION, WAIVER AND DISPUTE RESOLUTION
6.1. This Promotion and its Terms & Conditions shall be governed by and construed in accordance with English law. Any dispute arising out of the Promotion and or the Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.
6.2. In the event that any provision is determined to be invalid or otherwise unenforceable, such determination shall not affect the validity or enforceability of any other provision, and these Terms and Conditions shall be construed in accordance with their terms as if the invalid or unenforceable provision was not contained therein.
6.3. Any specific waiver of any obligation hereunder by the Promoter does not constitute a general waiver of that obligation nor of any other obligation of Entrants.
7. INTELLECTUAL PROPERTY
7.1. To the extent submitted as part of this Promotion, Entrants grant the Promoter an exclusive, assignable, royalty-free and irrevocable right and licence to edit or otherwise use all materials submitted by Entrant in connection with the Promotion, in whole or in part, for any purpose and in any manner or media (including, without limitation, the Internet) now known or hereafter devised, throughout the world in perpetuity, and to licence others to do so, without notice and without compensation, royalty, accounting, liability or obligation of any kind to any Entrant. Each Entrant further agrees that it will use its best efforts to have its employees, consultants, volunteers, officers and directors sign any additional licences or releases that DHL may require.
7.2. To the extent submitted as per above, the Entrant hereby grants the Promoter a nonexclusive royalty-free, non-terminable, perpetual, worldwide right to produce, reproduce, broadcast, exhibit and distribute the Material to promote the Promotion or the Promoter’s business interests.
7.3. Promoter reserves the right to edit the Materials and other Materials in its sole discretion.
8. DEFINITIONS
Data Protection Legislation means UK General Data Protection Regulations and the Data Protection Act 2018 and any other applicable legislation.
DHL means DHL International (UK) Ltd, Southern Hub, Unit 1, Horton Road, Colnbrook, Berkshire SL3 0BB.
Eligibility Criteria means any person who is aged 18 (eighteen) years and over, resident in the Territory, and is not already (and does not become prior to the date that the Prize is awarded) a Harlequins Season Ticket Member for the 2024/25 season. The Promoter reserves the right to ask for proof of age of any Entrant and/or the Winner and their guests, if applicable.
Material means (i) all visual and/or audio recording, still images relating to the Entrant, its employees, products, services or business submitted by the Entrant; (ii) the Entrant’s name, trade name, trademark, logo, products; (iii) all written text submitted by the Entrant; (iv) any interview, visual and/or audio recording, still images or written text of the Winner and/or runner up created by Promoter or submitted by the Entrant.
Prize means 2 (two) general admission tickets to all home Harlequins fixtures at The Twickenham Stoop during the 2024/25 season for Gallagher Premiership and the Investec Champions Cup. Premiership Cup and any exhibition game are not included within the prize.
or
2 (two) general admission tickets to all home Harlequins Womens fixtures at The Twickenham Stoop during the 2024/25 season for Allianz Premiership. Allianz Cup and any exhibition games are not included within the Prize.
Promoter(s) means DHL and its parent and affiliated companies.
Promotion means this promotion being the DHL Season Pass promotion.
Promotional Period The Promotion opens at 09:00 Monday 2nd September 2024 and closes at 17:00 Friday 13th September 2024.
Terms and Conditions means these terms and conditions which govern the Promotion.
Territory means the United Kingdom.
Winner means the Entrants who meet the Eligibility Criteria, to the Promoter’s satisfaction and are selected as the winner of the Prize.
1. DATA PROTECTION
1.1. Your personal details are important to us and will be used in full compliance with applicable Data Protection Legislation. By entering this Promotion you agree to your personal data being used as described in these Terms and Conditions.
1.2. To view a copy of DHL’s privacy policy, please visit https://www.logistics.dhl/gb-en/home/footer/local-privacy-notice.html. Your right of access can be exercised in accordance with the Data Protection Legislation.
1.3. If at any time you wish to update or correct any personal information DHL holds about you or you no longer wish for us to use your personal data, please write to: DHL Express Contact Centre – Customer Service, EMA Cargo West, East Midlands Airport, Castle Donington, Derbyshire, DE74 2TR Tel: 08701 100 300 Email: [email protected]
1.4. The Promoter is required to either publish or make available information that indicates that a valid award took place. To comply with this obligation the Promoter will send the surname and county of major prize winners and, if applicable copies of their winning entries, to anyone who emails [email protected] within one month after all Winners have received notification set out in paragraph 4.4 below. If you are a Winner and object to your surname and county being published or made available, please contact the Promoter by emailing [email protected]. In such circumstances, the Promoter must still provide the information and winning entry to the Advertising Standards Authority on request.
1.5. The Promoter may use external agencies to assist with the administration of this Promotion and the fulfilment of Prizes. The Promoter may share your personal data with such agencies where necessary for this purpose.
2. PROMOTION
2.1. By entering this Promotion, Entrants confirm they accept these Terms and Conditions in full and agree to be bound by them.
2.2. The Promotion will operate for the Promotional Period only.
2.3. The entry form will ask Entrants what it would mean to them to win the Prize. Entrants who answer this question provide their consent to their answer being used by the Promoter for marketing purposes.
2.4. The Promoter may amend these Terms and Conditions at its discretion without notice. Any changes shall be communicated via the Promoters’ social media channels as deemed necessary.
2.5. In the event of unforeseen circumstances, the Promoters reserve the right to withdraw, cancel or alter details of any of the Promotion at their own discretion at any time without providing any notice.
3. ELIGIBILITY
3.1. To be eligible to enter this Promotion, Entrants must satisfy the Eligibility Criteria.
3.2. Entrants (being a person aged 18 (years or over) entering in the Promotion will be entering on behalf of a Prize Participant (being a person aged between 8 and 18 years of age).
3.3. To be eligible to receive the Prize, Prize Participants must satisfy the Prize Participant Eligibility Criteria. Entrants will not be able to substitute the Prize Participant for another person after an entry has been submitted, except with the written permission of the Promoter.
3.4. The Promoter shall use its sole discretion as to whether an Entrant meets the Eligibility Criteria to participate in the Promotion. The Promoter’s decisions regarding an Entrant’s eligibility, and all other aspects of the Promotion, are final and binding.
3.5. If the Promoter determines that an Entrant has violated these Terms & Conditions, or should be disqualified for any other reason, they shall have no obligation to provide the Prize, or any other right, to such Entrant.
3.6. The Promoter, its parent and affiliated companies, and each of their respective, officers, directors, employees, agents and persons engaged in the development, production or distribution of materials for this Promotion and the immediate family members (i.e., parent, child, sibling, and/or spouse) of each and/or persons living in the same household of such individuals (whether related or not) are not eligible to participate in the Promotion.
3.7. This Promotion is void in all geographic locations other than those within the Territory and where otherwise prohibited by law. Any entries received from outside the Territory, or which are otherwise prohibited are void and shall not be considered.
4. PRIZES, WINNER NOTIFICATION AND ACCEPTANCE
4.1. After the Promotional Period has expired the Winner shall be selected at random in accordance with the process set out below. There shall be a total of one (1) Winner selected in total, with the Winner being awarded one (1) Prize.
4.2. The Winner of the Prize will be notified by email or by phone using the contact information provided. The Winner will have three (3) business days to confirm acceptance of the Prize. Any Prize not claimed shall be awarded to a substitute recipient by the Promoter at its discretion.
4.3. The Winner may waive their right to receive the Prize.
4.4. The Prize is non-transferable, non-exchangeable and has no cash value. The Promoter reserves the right, in its sole discretion, to substitute prizes of equal or greater value if the Prize becomes unavailable. The Prize is only redeemable by the Winner (and the Winner’s chosen guest). The Winner agrees that the Prize must not be sold on or otherwise transferred to any third party.
4.5. Use of the Prize will be subject to Harlequins Terms and Conditions, including any relevant Ground Regulations.
4.6. Entrants acknowledge that the number and date of any Harlequins matches which are included in the Prize may be subject to cancellation and / or change at short notice, without liability. If this happens, no alternative prize will be awarded.
4.7. The Promoter expects the Winner and their guests, as may be applicable, to behave in an acceptable manner at all times when making use of the Prize.
4.8. The name and details of the Winner will be retained for up to 12 (twelve) months following the winner notification.
4.9. The Winner may be asked to participate in publicity as the Promoter may reasonably require.
5. GENERAL RELEASE & LIMITATION OF LIABILITY
5.1. Each Entrant shall indemnify and hold the Promoter and its parent and affiliate companies and each of its directors, officers, employees, representatives, and agents harmless from and against any claims, costs, injuries, losses or damages of any kind arising out of or in connection with the Promotion or use of the Prize (including, without limitation, claims, costs, injuries, losses or damages related to personal injuries, death, damage to, loss or destruction of property, rights of publicity or privacy, defamation or portrayal in a false light or any delays or cancellations affecting flights).
5.2. The Promoter is not responsible for any incorrect or inaccurate information, whether caused by technical or human error or otherwise which may occur in the processing of entries in this Promotion or in the running of this Promotion.
5.3. The Promoter shall not have any liability arising out of or in connection with the Promotion, save for any liability that cannot be excluded or limited by applicable law.
6. CONSTRUCTION, WAIVER AND DISPUTE RESOLUTION
6.1. This Promotion and its Terms & Conditions shall be governed by and construed in accordance with English law. Any dispute arising out of the Promotion and or the Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.
6.2. In the event that any provision is determined to be invalid or otherwise unenforceable, such determination shall not affect the validity or enforceability of any other provision, and these Terms and Conditions shall be construed in accordance with their terms as if the invalid or unenforceable provision was not contained therein.
6.3. Any specific waiver of any obligation hereunder by the Promoter does not constitute a general waiver of that obligation nor of any other obligation of Entrants.
7. INTELLECTUAL PROPERTY
7.1. To the extent submitted as part of this Promotion, Entrants grant the Promoter an exclusive, assignable, royalty-free and irrevocable right and licence to edit or otherwise use all materials submitted by Entrant in connection with the Promotion, in whole or in part, for any purpose and in any manner or media (including, without limitation, the Internet) now known or hereafter devised, throughout the world in perpetuity, and to licence others to do so, without notice and without compensation, royalty, accounting, liability or obligation of any kind to any Entrant. Each Entrant further agrees that it will use its best efforts to have its employees, consultants, volunteers, officers and directors sign any additional licences or releases that DHL may require.
7.2. To the extent submitted as per above, the Entrant hereby grants the Promoter a nonexclusive royalty-free, non-terminable, perpetual, worldwide right to produce, reproduce, broadcast, exhibit and distribute the Material to promote the Promotion or the Promoter’s business interests.
7.3. Promoter reserves the right to edit the Materials and other Materials in its sole discretion.
8. DEFINITIONS
Data Protection Legislation means UK General Data Protection Regulations and the Data Protection Act 2018 and any other applicable legislation.
DHL means DHL International (UK) Ltd, Southern Hub, Unit 1, Horton Road, Colnbrook, Berkshire SL3 0BB.
Eligibility Criteria means any person who is aged 18 (eighteen) years and over, resident in the Territory, and is not already (and does not become prior to the date that the Prize is awarded) a Harlequins Season Ticket Member for the 2024/25 season. The Promoter reserves the right to ask for proof of age of any Entrant and/or the Winner and their guests, if applicable.
Material means (i) all visual and/or audio recording, still images relating to the Entrant, its employees, products, services or business submitted by the Entrant; (ii) the Entrant’s name, trade name, trademark, logo, products; (iii) all written text submitted by the Entrant; (iv) any interview, visual and/or audio recording, still images or written text of the Winner and/or runner up created by Promoter or submitted by the Entrant.
Prize means 2 (two) general admission tickets to all home Harlequins fixtures at The Twickenham Stoop during the 2024/25 season for Gallagher Premiership and the Investec Champions Cup. Premiership Cup and any exhibition game are not included within the prize.
or
2 (two) general admission tickets to all home Harlequins Womens fixtures at The Twickenham Stoop during the 2024/25 season for Allianz Premiership. Allianz Cup and any exhibition games are not included within the Prize.
Promoter(s) means DHL and its parent and affiliated companies.
Promotion means this promotion being the DHL Season Pass promotion.
Promotional Period The Promotion opens at 09:00 Monday 2nd September 2024 and closes at 17:00 Friday 13th September 2024.
Terms and Conditions means these terms and conditions which govern the Promotion.
Territory means the United Kingdom.
Winner means the Entrants who meet the Eligibility Criteria, to the Promoter’s satisfaction and are selected as the winner of the Prize.
